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Inserting a Table of Contents in an APA Formatted Paper

hi class this is Hector Nunez I want to go over really quickly how to use or insert a table of contents using Microsoft Word so I pulled up an old paper that I worked on some time ago and what I want to do is I’m going to use this paper now that it’s written and I want to insert a table of contents so to do so I first need to define what areas I want to have show up on my table of contents in this S or in this type of paper and in yours as well I don’t recommend going anything past perhaps heading to you can go up to heading 3 if you’d like but heading 1 and heading 2 should be sufficient notice also that I used the title of the paper at the top right at the very beginning of this paragraph when I do that I I won’t typically include this in a table of contents just because it’s the introductory and it’s self-explanatory additionally I start off with the first major header right below it so I have a short introduction and then I go right into the first major header one thing to keep in mind is that when you go to the styles so if you’re on the Home tab of word and you come over here to the right you’ll see that the styles are defined and really we’re looking at heading 1 and heading 2 but if you click on those without first modifying them you’re going to end up getting a change in font color which is going to make your paper non EPA compliant so to fix that I’m gonna highlight my first level header here and then I’m going to right click on heading 1 and I’m going to say update heading 1 to match selection so what you’ll notice is that heading 1 now matches what I currently have formatted on the paper I’m then gonna go to heading or to my second level heading I’m gonna highlight it I’m gonna go to heading to right click and again I’m gonna update heading 2 to match selection now all I need to do is go through and make sure these are selected so that’s head one that’s gonna be heading to I’m gonna go through now I’m just gonna highlight everything that I want to show up and that’s a level 2 heading so again we’ll go ahead and – and really quickly here and all I’m doing is highlighting and just making sure that word knows what level heading it is that I’m also gonna want to do I’m gonna take this references because I want the references to show up in my table of contents but notice that references is not really bold it’s it’s typically written and just regular regular text centered Times New Roman twelve point five so I’m not going to select that is heading wine and you’ll see that it goes bold and I’m just gonna unfold that it’ll keep it as heading one but it just won’t show up bold and it’ll keep me within the EPA parameters and now I’m gonna go ahead and insert a table of content so first thing I was just gonna hit enter right here and we’ll go back and fix that I’m gonna use my up arrow and I’m gonna hit backspace to make sure I’m all the way to the left here I’m gonna go to the references tab and once I’m on the references tab I’m gonna go to the table of contents I’m gonna click that table of contents and you’ll see I have a couple different options as to you know what kind of table of contents I want to use and I’m just gonna select this one right here because it already says table content it’s spelled out pretty well so I’m gonna hit OK now keep in mind that it’s gonna use whatever your default or your default font is so if it’s not Times New Roman with the propria there and reformat the font so I’m gonna go ahead and click that and you’ll notice that once I did that I automatically came in here and did everything that I had selected including my references so I now have a a level-1 level-2 table of contents now I also know that again the blue font that’s not that’s not really APA style so I can I can go in there and I could fix that pretty easily just by selecting Times New Roman 12 and I would probably want to Center my table of contents here I can go into my paragraph settings and make sure that my before and afters are set correctly and that it’s double-spaced to ensure APA compliance and then lastly the font color on the change that to automatic so there you have it so now you have an automatic table of contents that has been generated into your paper and now the last thing you’re going to want to do is you’re gonna want to move this to the next page because you don’t want this starting on the same page as your table of contents so I’m gonna go to insert and I’m gonna just insert a page break there and you’ll see that I’m now on a new page so in this case that I haven’t written my abstract yet so I have my my title page my table of contents and then it goes right into my paper and so this right now is how to easily put in a table of contents the nice thing about this as well is that once you have it in there you can actually control click and it’ll take you to that portion of the of the paper now suppose that while editing and I’m just gonna you would never insert a page break here but let’s say that just while editing you know we type some stuff up above here and now you know everything is shifted down and so what I’m going to want to do is I’m gonna right click on the table of contents and up here I get this update table and I’m gonna click on update table and I only want to update the page numbers because nothing else really changed now had I you know you know inserted a new heading or or make some other significant changes or maybe you rename some of these then I wouldn’t want to update the entire table in this case I just want to do the page number so I’m going to hit OK and you’ll see that the page numbers are now are now different in particularly the this right here this second level heading which I moved to from page three the page four and I’ll show you here it’s now on page four and if in the OP stand the opposite is true if we were to let’s say we were gonna change it back here and we wanted it to be a and we want put it back where it was or we’re deleting something so now a header is so national and international national international level second level heading is now on back on page three again I simply right-click and I can either update field here or I can update field there so we’ll do down here this time so I’m gonna update field you get the same options I’m gonna do update page numbers only I’m gonna hit OK and if you’ll notice now that I’ve done that you’re back to Table three right where it belongs and remember you may need to change the font size if you don’t have Times New Roman 12-point font double spaced set as your default then you may need to go back in there and change that well I hope this has helped please let me know if you have any questions or concerns and hopefully this will make your lives a little bit easier as you prepare your draft paper for the m6 a2 project assignment thank you and have a good day

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